A useful fee proposal starts with a clearly described assignment. Tell us the procurement stage, documents, desired result and deadline so that the proposed work and its limits can be assessed.
Describe the work
Identify whether you need an initial assessment, document review, preparation of a complaint, negotiation support or representation. State the number of procedures or lots and provide an overview of the documents. The extent of review should be agreed before work begins.
Agree scope and changes
The proposal should identify deliverables, assumptions and the treatment of additional work. New documents, negotiations or proceedings can change the assignment. Terms become binding through the applicable agreement; a general website description is not an individual price quotation.
Four practical examples
The following scenarios are illustrative, not reports of actual client matters. The outcome depends on the documents and circumstances of the individual procurement.
Example 1: Single procedure
A buyer requests review of one document package. The proposal identifies the documents, stage and expected result.
Example 2: Several lots
A bidder needs help with different lots. Review of one model lot does not automatically cover differing requirements in every other lot.
Example 3: Urgent request
Only a few days remain before award. Availability, deadline and necessary immediate action must be confirmed; requesting a quote alone does not instruct the firm.
Example 4: Extra negotiation
Another negotiation round is added. Its scope and fee implications are discussed before substantial additional work.
Related topics
Procurement services and fees · Hourly fees for procurement advice · Fixed-fee procurement advice · Contact our procurement lawyers
Discuss your procurement
For a review, please identify the authority, contract or lot, current procedural stage and any deadline. We can then clarify the scope of the requested work. Contact our team. An enquiry does not itself create a retainer or preserve a legal deadline.
Updated 13 November 2026. Illustrative guidance on German and EU procurement law.