A power of attorney identifies authority to represent a client. It should correspond to the actual matter and authorised signatory. The scope of the legal engagement and the scope of representation should be clarified together.
Identify the client and authority
For an organisation, establish the correct legal entity and the signatory’s authority. Joint bidders or several parties may need separate clarification of client identity, representation and interests. A broad form does not resolve every question about who has instructed the firm.
Scope and deadlines
Agree whether the initial assignment is advice, a complaint or representation in proceedings. Use any form supplied by the firm for the intended purpose and follow the relevant submission requirements. Downloading or sending a form alone does not preserve a legal deadline or confirm mandate acceptance.
Four practical examples
The following scenarios are illustrative, not reports of actual client matters. The outcome depends on the documents and circumstances of the individual procurement.
Example 1: Company instructions
The signatory and authority must match the company and matter identified in the engagement.
Example 2: Joint bidders
One participant’s signature does not automatically authorise representation of every member.
Example 3: Limited advice
A broad power does not replace a clear agreement that only an initial assessment has been instructed.
Example 4: Urgent remedy
Instructions, documents and necessary authority are clarified in time; merely returning a form does not itself file the remedy.
Related topics
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For a review, please identify the authority, contract or lot, current procedural stage and any deadline. We can then clarify the scope of the requested work. Contact our team. An enquiry does not itself create a retainer or preserve a legal deadline.
Updated 13 November 2026. Illustrative guidance on German and EU procurement law.